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VENUE RENTAL FAQs

Questions about renting the museum for a private event? See below. For more information or to plan your event today, please contact us: 305.673.7530 or [email protected]

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FAQ

Can I bring my own caterer?

No. The Bass is proud to present Thierry Isambert Culinary and Event Design as its exclusive caterer. Established in South Florida since 1989, Thierry’s has been a premier caterer for luxurious weddings, charitable galas, high-end corporate events, milestone celebrations and social functions for almost 30 years. Their dynamic catering and event planning and design team will tailor your menu and fashion the décor to create a unique, flawless and memorable experience for you and your guests.

Why Thierry’s?

Thierry Isambert Culinary and Event Design has been a catering and event production powerhouse in South Florida for almost 30 years. They are known for flawless execution of every type of event, corporate and social, intimate and grand. Their innovative chefs hail from around the world, and their culinary service and presentation is second to none.

Do you offer event planning?

The event planning staff at Thierry Isambert Culinary and Event Design will assist with all your planning needs.

Are outside vendors allowed?

Outside vendors are permitted subject to the museums approval. We do however strongly encourage the use of Thierry’s preferred vendor list for their experience and for purposes of streamlining operations.

Can we bring in our own alcohol?

Liquor Licensing is in the name of Thierry Isambert Culinary and Event Design and as such, they are responsible for providing and serving liquors. Therefore all alcohol and beverage needs are to be arranged with them.

What time can we begin to set up and what time does my event need to end?

Access to the Museum and its spaces will be arranged with the Museum’s Event Sales Coordinator and will be dependent on the Museum’s obligation to its audiences, public programs and exhibition schedule.

Are there restrictions on noise?

The City of Miami Beach’s Noise Ordinance states that playing of loud music “between the hours of 11:00 p.m. and 7:00 a.m. in such a manner as to be plainly audible at a distance of one hundred (100) feet from the building” is a violation of its ordinance. However, given the location of the event spaces, it is unlikely that the surrounding neighborhood will be affected.

What is included in the venue rental fee?

Lindemann Family Courtyard and Trudy and Paul Cejas Gallery: Use of the contracted space(s); WiFi; a cleaning fee; open galleries, if requested; on duty building supervisor and basic security.

Creativity Center: Use of the contracted space(s); WiFi; portable AV equipment

Are there any additional charges?

  • Personnel such as additional security guards, restroom attendants, receptionists and docents are sub-contracted by the Museum and therefore charged accordingly for their services.
  • 7% sales tax is added to the rental fees.
  • Overtime use of the facility is assessed and billed following the event.

When is payment due?

Fifty percent (50%) of the total Usage Fee plus a refundable security deposit is due upon signing of the contract by both parties. The balance of the Usage Fee and all additional expenses are due 30 days prior to the scheduled event.

Is there a not-for-profit discount?

Qualified organizations receive a 20% discount on the rental fees. (No discounts on fees for personnel.) (Qualified organizations are defined as those organizations that have 501(c)(3) status and are registered as such with the federal or state government. Documentation of proof is required.)

How do I secure a facility and date for booking?

An event space may be held for up to 2 weeks on a courtesy hold. However, should another inquiry be received, you will have up to 2 business days to confirm your booking. To secure a space, you must sign a rental agreement and return it with a 50% deposit plus the refundable security deposit.

Are galleries open during events?

When renting the Lindemann Family Courtyard and Trudy and Paul Cejas Gallery: Users may opt to have galleries open after hours for their guests’ viewing pleasure. There is no additional charge to open galleries, however, Users will be responsible for the security fees necessitated.

When renting spaces in the Creativity Center: Fees will be charged to open galleries after hours and users will also be responsible for the security fees necessitated.

Where do my guests park?

Valet parking is highly recommended, however there is metered parking on perimeter streets (usually limited availability) and parking lots in the vicinity of the museum.

What decorations can be brought in?

User may bring in any décor of his/her choice. However the following rules apply: Signs, banners and balloons may not be placed on the exterior of the building. No equipment or decor, which includes, but is not limited to, plants, floral arrangements, audio/video equipment, lights and the aforementioned signage, banners and balloons, may be affixed to or cover any art object, Museum signage or Museum walls. These MUST be removed immediately at the conclusion of the event.

The Museum does not allow the presentation or display of any works of art, whether produced by amateur artists, professional artists or students. This includes silent auctions. There is no exception to this rule.

Is smoking permitted?

No. The Bass is a smoke-free zone. Smoking is only permitted outside in Collins Park.

Is there handicap access?

Yes, there are 2 entrances with handicap access – the 22nd Street entrance to the Lindemann Family Courtyard and from Park Avenue to the Creativity Center.

Do you offer seasonal discounts?

Yes! Please submit an inquiry and we will automatically inform you of any seasonal discounts that apply to your desired event date.