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VENUE RENTAL FAQS

Interested in hosting a private event and have questions? See below list of answers to Frequently Asked Questions. If we can assist you further, please contact us at 305.673.7530 or submit an inquiry today.

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Venue FAQ

Can I bring my own caterer?

The Bass partners with an exclusive in-house caterer to provide a consistent stellar culinary experience for meetings and one-of-kind events

Do you offer event planning?

The Bass will connect you with preferred vendors that offer a variety of event-related services.

Are outside vendors allowed?

Outside vendors for non-food & beverage needs are permitted subject to approval. However, we do strongly encourage the use of our preferred list of partners well versed in the operations of our venue and for the purpose of streamlining operations

Can we bring in our own alcohol?

A corkage fee applies to corporate groups and nonprofits providing sponsored wine, spirits, and beverage. Proof of sponsorship must be provided.

What time can we begin to set up and what time does my event need to end?

Access to the Museum and its spaces will be arranged through The Bass Special Events Department. Standard 4-hour events are allotted 3 hours of setup and 3 hours for breakdown, working around museum business hours and programming.

Are there restrictions on noise?

The City of Miami Beach’s Noise Ordinance states that playing of loud music “between the hours of 11:00 p.m. and 7:00 a.m. in such a manner as to be plainly audible at a distance of one hundred (100) feet from the building” is a violation of its ordinance. However, given the location of the event spaces, it is unlikely that the surrounding neighborhood will be affected.

What is included in the venue rental fee?

Venue rental includes: 

  • Building personnel (I.e. Building Supervisor) 
  • Production Coordinator to assist with venue related production needs 
  • Available furniture 
  • Built-in audio/visual equipment 
  • Complimentary Wi-Fi
  • Exhibition Security personnel 

Are there any additional charges?

  • Personnel such as additional security guards, guest services personnel, docents, group tour services and other activities. 
  • Thiery Isambert Culinary & Event Design team will provide event personnel such as restroom attendant and janitorial services, at a fee. 
  • 7% sales tax is added to the rental fees. 
  • Overtime use of the facility is assessed and billed following the event. 

When is payment due?

Fifty percent (50%) of the total Usage Fee plus a refundable security deposit is due upon signing of the contract by both parties. The balance of the Usage Fee and all additional expenses are due 30 days prior to the scheduled event.

Is there a not-for-profit discount?

Qualified organizations receive a 20% discount on the rental fees. Excludes labor and personnel. Qualified organizations are defined as those organizations that have 501(c)(3) status and are registered as such with the federal or state government. Documentation of proof is required. 

How do I secure the venue and preferred date?

Please complete our Submit an Inquiry form. Once you express interest, we will place a courtesy hold on your preferred date. However, should another inquiry be received, you will have up to 2 business days to confirm your booking. To secure a space, you must sign a rental agreement and submit required deposits.

Are galleries open during events?

Users may opt to have galleries open. There is no additional charge to open galleries.

Where do my guests park?

Parking options include: 

  1. Street metered parking surrounding the museum 
  2. Collins Park (G-12), 340 23rd Street, Miami Beach (Northside of the museum) 
  3. Miami Beach Parking Lot, 2101 Collins Avenue (Eastside of Collins Avenue) 
  4. Valet services 

Estimated valet costs.  Please contact vendor for final pricing.  72-hour notice required. 

0-20 Cars $90020-50 Cars $1,350 | 50-80 Cars $2,120 | 80-120 Cars $2,940

What decorations can be brought in?

User may bring in any décor of his/her choice in consideration of venue rental guidelines. Signs, banners, and balloons may not be placed on the exterior of the building. Moreover, décor may not be affixed to or cover any art object, museum signage or museum walls. The museum does not allow the presentation or display of non-museum curated works of art. This includes art presented in silent auctions. There is no exception to this rule.

Is smoking permitted?

The Bass is a smoke-free and vape-free zone due to potential vape pen/battery explosions/fires and vape residue on artwork. Smokinis onlpermitted outside on Collins Park.

Is there handicap access?

Yes, there are 2 entrances with handicap access – the 22nd Street entrance to the Lindemann Family Courtyard and from Park Avenue into the Creativity Center. 

Do you offer seasonal discounts?

Yes! Please submit an inquiry and we will automatically inform you of any seasonal discounts that apply to your desired event date.

What safety guidelines have been implemented? 

We continually monitor the Center for Disease Control & Prevention, World Health Organization, Miami-Dade County and City of Miami Beach guidelines to ensure all policies and protocols are implemented accurately and effectively as information is updated 

Please help us ensure the health and well-being of every visitor and staff member by following these guidelines. 

 

What size groups are welcomed? 

Our Special Events team will help format a personalized capacity for your event. We update our space capacity limits to follow social distance guidelines and will help determine max capacity in congruence with event format and décor. 

What safety guidelines have been implemented?

We continually monitor the Center for Disease Control & Prevention, World Health Organization, Miami-Dade County and City of Miami Beach guidelines to ensure all policies and protocols are implemented accurately and effectively as information is updated.

Please help us ensure the health and well-being of every visitor and staff member by following these guidelines.

https://thebass.org/planning-your-visit/

What size groups are welcomed?

Our Special Events team will help format a personalized capacity for your event. We update our space capacity limits to follow social distance guidelines and will help determine max capacity in congruence with event format and décor.

What resources can you offer me and my guests coming from out-of-town?

Visit Greater Miami Convention & Visitors Bureau for a wealth of resources and information to plan your next event in Miami. Contact us for discount codes offered by our travel partners.

What exhibitions will be open during my event?

The Bass features international contemporary art, presenting mid-career and established artists reflecting the spirit and international character of Miami Beach. For current and future exhibitions, visit THE BASS ART.