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PLEASE NOTE: Select galleries are currently closed as we prepare for our upcoming exhibitions this Fall. Click here for more information.

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WORKING AT THE BASS

The Bass is Miami Beach’s contemporary art museum. Focusing on exhibitions of international contemporary art, The Bass presents mid-career and established artists reflecting the spirit and international character of Miami Beach. The Bass seeks to expand the interpretation of contemporary art by incorporating disciplines of contemporary culture, such as design, fashion and architecture, into the exhibition program.

We always have many different volunteer and internship opportunities available year round. We may also have full-time salaried positions depending on availability and needs. Please follow the application instructions per each listing and email the required materials to the listed contact.

NO PHONE CALLS PLEASE

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JOBS

Event Production Coordinator

FLSA Code: Part-Time Non-Exempt

SUMMARY

The Event ProductionCoordinator plays an integral role in assisting The Bass enhance the guest experience through the planning and production of events. S/he is responsible for helping to plan and produce internal Public Programs and Special Events, as well as assist with events initiated by Venue Rental clients who host events at The Bass.

The Event Production Coordinator will be proactive, organized, and demonstrate effective communication skills both verbal and written. This position requires flexibility to work on weekends, early mornings, and late evenings as necessary. The position reports to the Special Events Manager.

ESSENTIAL DUTIES

Coordinate and execute events, as needed, to include but not limited to:

  • Assist with logistical planning and communication across all respective departments, working with Department leads as needed
  • Take lead on execution of event production elements
  • Procurement of talent riders, promo images and copy
  • Talent travel arrangements
  • Setup of reservation system for guest RSVP and reporting
  • Vendor management (I.e. request bids, coordinate delivery, setup and breakdown, invoicing and payments)
  • Assist with calendar management and maintenance of CRM software
  • Participate onsite at events as a resource and point person for clients, vendors, etc.
  • Work with Operations Department to secure & coordinate building resources (I.e. security, guest services, in-house A/V equipment, and museum maintenance)
  • Assist clients/talent/internal staff with A/V equipment setup and troubleshoot, when needed
  • Assist with ensuring placement of staffing resources at designated posts, as needed
  • Procurement and management of event related documents for venue rental clients (I.e. BEO’s, contracts, ancillary agreements, riders, insurance certificates, permits or other event documentation
  • Administrative tasks that include scanning, archiving, event supplies inventory management
  • Assist with other related tasks as needed

ESSENTIAL SKILLS

  • Positive team player with excellent communication, interpersonal skills, and conflict resolution
  • Proficient organizational and time-management skills and strong multi-tasking abilities
  • Strong computer skills required, including proficiency in the Microsoft Office Suite
  • Strong mathematical skills, attention to detail and significant use of memory

QUALIFICATIONS/EXPERIENCE

  • Some college required.
  • At least 1-2 years of experience in event planning and production.
  • Experience in non-profit events management a plus.
  • Experience with audio/visual equipment (presentation and audio equipment)
  • Exceptional written and verbal communication skills; good presentation skills.
  • Outstanding follow up skills and attention to detail is a MUST.
  • Strong organizational and project management skills including ability to effectively create and monitor department budget.
  • Strong computer and database management skills, ability for immediate follow-up on all invoicing. Altru knowledge preferred, but not required.
  • Industry knowledge of special events, preferably in a results-oriented setting.
  • Experience with production/technical operations and services. Knowledge of special event processes.
  • Ability to work productively with diverse constituencies.
  • Flexible schedule is required.
  • Fluency in Spanish language a plus.

WORK SCHEDULE

  • 24 hours per week

COMPENSATION

  • Commensurate with experience

TO APPLY

Please send a resume and cover letter to [email protected]. Please, no phone inquiries.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No third party agencies or submissions will be accepted. 

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current job or internship opening, potential candidates will be contacted for an interview.

NO PHONE CALLS PLEASE

Guest Services Associate

FLSA Code: Part-Time Non-Exempt

SUMMARY

The Bass, Miami Beach’s contemporary art museum, seeks dynamic, outgoing Guest Services Associates to provide reliable and effective front-line service to the museum. As the “face of the Bass,” Guest Services Associates are responsible for delivering outstanding customer service and being positive representatives of the Bass at all times. Guest Services Associates report directly to the Operations Manager.

ESSENTIAL DUTIES

  • Perform general museum reception, greeting the public, special guests, members, and groups in a cheerful, positive manner at all times.
  • Ensure a positive and safe experience for all museum users including exhibition visitors, program participants, café/shop visitors, event attendees and those participating in on- site rentals.
  • Provide and maintain accurate information about the museum, exhibits, programs, and services.
  • Process admissions, program fees, membership fees, and various payments through a Point of Sale system (Altru); balance all intakes at close of business before submitting to Senior Guest Services Associate.
  • Answer all general phone inquiries and/or transfer callers to the appropriate staff member.
  • Capture accurate statistical, marketing and membership data.
  • Assist with administrative tasks as needed:  mail pick up and processing, and purchasing staff supplies, maintaining forms, supply sourcing and ordering, correspondence, and filing.
  • Maintain a clean, business-like front-of- house environment.
  • Assist with other duties as required and assigned by the Operations Manager

ESSENTIAL SKILLS

  • Positive team player with excellent communication, interpersonal skills, and conflict resolution
  • Proficient organizational and time-management skills and strong multi-tasking abilities
  • Strong computer skills required, including proficiency in the Microsoft Office Suite
  • Strong mathematical skills, attention to detail and significant use of memory

ESSENTIAL ABILITIES

  • Ability to work under general direction
  • Ability to process information accurately and within a deadline
  • Aptitude for performing work requiring close attention to detail
  • Ability to prioritize workload and to change priorities on short or little notice

QUALIFICATIONS/EXPERIENCE

  • High School Diploma or Equivalent required; Bachelor’s Degree preferred
  • Fluency in Spanish strongly preferred
  • Experience in cash handling with knowledge of Point of Sale systems preferred
  • Museum/Art experience not required, but preference will be given to candidates with an interest in the field

WORK SCHEDULE

  • 20-28 hours per week, with potential for more based on event needs
  • Scheduling TBD, but flexible

COMPENSATION

  • Commensurate with experience

DATE OF HIRE

Applications accepted on a rolling basis

TO APPLY

Please send a resume and cover letter to [email protected]. Please, no phone inquiries.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No third party agencies or submissions will be accepted. 

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current job or internship opening, potential candidates will be contacted for an interview.

NO PHONE CALLS PLEASE

OPPORTUNITIES

Internships

The Bass’ intern program is aimed at college juniors, seniors and recent graduates, graduate students and young museum professionals. The program provides an introduction to the inner workings of specific departments and theoretical training in a museum. The Bass encourages applicants from a wide range of disciplines in an effort to realize a well-rounded team for the intern program. Internships at The Bass are unpaid unless otherwise noted.

For more information on internships, please contact us at [email protected].

VIEW AVAILABLE INTERNSHIPS

Volunteers

Volunteers are an essential part of The Bass. The volunteer program offers positions in various departments ranging from events, programs, membership, marketing and clerical projects. Teens, college students, and members of the community are all encouraged to join as volunteers to support the museum’s programs.

For more information on our volunteer program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

Docents

Docents are an integral part of the visitor experience at The Bass. Trained by museum education staff as tour guides, docents give interactive tours to individuals as well as visiting groups of children and adults. Docents receive educational tutorials on the exhibitions and attend group outings, as well as gain access to a behind-the-scene look of the museum.

For more information on our docent program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

The Teen Board

The latest addition to our volunteer opportunities is the Teen Board, aimed at bringing teens together to help plan events and activities for the community. Open to students aged 13 through 18.

APPLY!

For more information:
[email protected]