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WORKING AT THE BASS

The Bass is Miami Beach’s contemporary art museum. Focusing on exhibitions of international contemporary art, The Bass presents mid-career and established artists reflecting the spirit and international character of Miami Beach. The Bass seeks to expand the interpretation of contemporary art by incorporating disciplines of contemporary culture, such as design, fashion and architecture, into the exhibition program.

We always have many different volunteer and internship opportunities available year round. We may also have full-time salaried positions depending on availability and needs. Please follow the application instructions per each listing and email the required materials to the listed contact.

NO PHONE CALLS PLEASE

FIND US ON!

JOBS

→ Assistant to the Executive Director

Full-Time

The Bass’ Assistant to the Executive Director will play an integral role in the museum’s Executive Office and Development Department. They are responsible for all administrative tasks related to the Executive Office, including record keeping, filing, communications, coordinating the director’s schedule and travel arrangements and organizing meeting materials and other essentials. The Assistant to the Executive Director will also actively participate in the museum’s Development Department, including processing gifts, acknowledgement letters, mailings and membership materials, maintaining day-to-day upkeep of the museum’s CRM database and providing special event support. The Bass’ Assistant to the Executive Director reports directly to the Executive Director.

TASKS & RESPONSIBILITIES

Executive Office (20%)

  • Handle all communications required of the executive office: answer telephones, check main fax line, maintain email and mail correspondence and in many cases, serve as liaison between Executive Director and staff.
  • Produce administrative documents/presentations: letters, memoranda, agendas, forms, reports, power point presentations, etc.
  • Draft, file and maintain all records of the executive office, including board materials, contracts, etc.
  • Schedule and coordinate both on- and off-site appointments for the Executive Director, including meetings, lunches, dinner, etc., and handle all related catering, AV equipment needs, printed materials and follow up tasks. Minor clean-up after meetings, as necessary.
  • Arrange travel for the Director and others as needed.
  • Assist the Deputy Director with clerical tasks such as filing, copying, etc., as needed.
  • Cover the front desk when the museum is closed to the public, and at other times as needed.
  • Other administrative duties as assigned by the Executive Director.

Development (80%)

  • Maintain day-to-day upkeep of the museum’s CRM database, Altru, as directed by the Development Associate, Membership
  • Process all departmental acknowledgement letters and maintain auto-acknowledgements in Altru
  • Process membership cards, materials and mailings
  • Maintain donor records across all digital platforms and physical files
  • Produce miscellaneous donor communications
  • Process donor-related guest passes and external donation requests
  • Conduct date research related to development programming and help maintain the internal calendar and shared Miami events calendar
  • Provide special event support

KNOWLEDGE AND SKILLS

  • Excellent communication skills both written and verbal
  • Attention to detail
  • Maturity and discretion
  • Exceptional organizational and time management skills

QUALIFICATIONS

  • Ability to write clearly, succinctly and persuasively
  • Capable of working well under pressure, multi-tasking and meeting deadlines
  • Ability to work independently and as a member of a team
  • Strong sense of personal and professional accountability
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Familiarity with Altru CRM and Financial Edge NXT a plus.
  • Flexibility to work some weekends, early mornings and late evenings, as necessary
  • Initiative, integrity and desire to support the mission of The Bass to present contemporary art to excite, challenge and educate.

COMPENSATION

The Bass offers competitive salary and health benefits commensurate with experience

DATE OF HIRE

Immediately

TO APPLY

Please send a resume and cover letter to [email protected]. Please, no phone inquiries.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No third party agencies or submissions will be accepted. 

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current job or internship opening, potential candidates will be contacted for an interview.

NO PHONE CALLS, PLEASE.

→ Guest Services Associate

FLSA Code: Part-Time Non-Exempt

SUMMARY

The Bass, Miami Beach’s contemporary art museum, seeks dynamic, outgoing Guest Services Associates to provide reliable and effective front-line service to the museum. As the “face of the Bass,” Guest Services Associates are responsible for delivering outstanding customer service and being positive representatives of the Bass at all times. Guest Services Associates report directly to the Operations Manager.

ESSENTIAL DUTIES

  • Perform general museum reception, greeting the public, special guests, members, and groups in a cheerful, positive manner at all times.
  • Ensure a positive and safe experience for all museum users including exhibition visitors, program participants, café/shop visitors, event attendees and those participating in on- site rentals.
  • Provide and maintain accurate information about the museum, exhibits, programs, and services.
  • Process admissions, program fees, membership fees, and various payments through a Point of Sale system (Altru); balance all intakes at close of business before submitting to Senior Guest Services Associate.
  • Answer all general phone inquiries and/or transfer callers to the appropriate staff member.
  • Capture accurate statistical, marketing and membership data.
  • Assist with administrative tasks as needed:  mail pick up and processing, and purchasing staff supplies, maintaining forms, supply sourcing and ordering, correspondence, and filing.
  • Maintain a clean, business-like front-of- house environment.
  • Assist with other duties as required and assigned by the Operations Manager

ESSENTIAL SKILLS

  • Positive team player with excellent communication, interpersonal skills, and conflict resolution
  • Proficient organizational and time-management skills and strong multi-tasking abilities
  • Strong computer skills required, including proficiency in the Microsoft Office Suite
  • Strong mathematical skills, attention to detail and significant use of memory

ESSENTIAL ABILITIES

  • Ability to work under general direction
  • Ability to process information accurately and within a deadline
  • Aptitude for performing work requiring close attention to detail
  • Ability to prioritize workload and to change priorities on short or little notice

QUALIFICATIONS/EXPERIENCE

  • High School Diploma or Equivalent required; Bachelor’s Degree preferred
  • Fluency in Spanish strongly preferred
  • Experience in cash handling with knowledge of Point of Sale systems preferred
  • Museum/Art experience not required, but preference will be given to candidates with an interest in the field

WORK SCHEDULE

  • 20-28 hours per week, with potential for more based on event needs
  • Scheduling TBD, but flexible

COMPENSATION

  • Commensurate with experience

DATE OF HIRE

Applications accepted on a rolling basis

TO APPLY

Please send a resume and cover letter to [email protected]. Please, no phone inquiries.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No third party agencies or submissions will be accepted. 

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current job or internship opening, potential candidates will be contacted for an interview.

NO PHONE CALLS PLEASE

OPPORTUNITIES

→ Internships

The Bass’ intern program is aimed at college juniors, seniors and recent graduates, graduate students and young museum professionals. The program provides an introduction to the inner workings of specific departments and theoretical training in a museum. The Bass encourages applicants from a wide range of disciplines in an effort to realize a well-rounded team for the intern program. Internships at The Bass are unpaid unless otherwise noted.

For more information on internships, please contact us at [email protected].

VIEW AVAILABLE INTERNSHIPS

→ Volunteers

Volunteers are an essential part of The Bass. The volunteer program offers positions in various departments ranging from events, programs, membership, marketing and clerical projects. Teens, college students, and members of the community are all encouraged to join as volunteers to support the museum’s programs.

For more information on our volunteer program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

→ Docents

Docents are an integral part of the visitor experience at The Bass. Trained by museum education staff as tour guides, docents give interactive tours to individuals as well as visiting groups of children and adults. Docents receive educational tutorials on the exhibitions and attend group outings, as well as gain access to a behind-the-scene look of the museum.

For more information on our docent program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

→ The Teen Board

The latest addition to our volunteer opportunities is the Teen Board, aimed at bringing teens together to help plan events and activities for the community. Open to students aged 13 through 18.

APPLY!

For more information:
[email protected]