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WORKING AT THE BASS

The Bass is Miami Beach’s contemporary art museum. Focusing on exhibitions of international contemporary art, The Bass presents mid-career and established artists reflecting the spirit and international character of Miami Beach. The Bass seeks to expand the interpretation of contemporary art by incorporating disciplines of contemporary culture, such as design, fashion and architecture, into the exhibition program.

We always have many different volunteer and internship opportunities available year round. We may also have full-time salaried positions or part-time staff openings depending on availability and needs. Please follow the application instructions per each listing and email the required materials to the listed contact.

NO PHONE CALLS PLEASE

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JOBS

Graphic Design & Production Coordinator

FLSA Code: Full-Time, Exempt

SUMMARY

The Bass, Miami Beach’s contemporary art museum, seeks a highly motivated, creative and detail oriented, visual communicator to join the Communications team as a Graphic Design & Production Coordinator. The Graphic Design & Production Coordinator is responsible for the design, development and implementation of all museum visual communications. The candidate reports directly to the Communications Manager and works collaboratively with the Marketing & New Media Strategist on the design of promotional materials and production of visual campaigns. The Coordinator will also supervise contracted personnel for design and production support, as well as design interns.

The Coordinator is responsible for implementing the creative strategy and overall design of The Bass’ graphic identity and visual communications. Such materials may include, but are not limited to, institutional materials, event identities and collateral, print and outdoor advertising, exhibition and programming materials, educational guides and materials, exhibition labels and signage, environmental design, banners and other display materials, brochures, rack cards and other promotional pieces, development and membership materials, as well as digital formats, including graphics for the museum’s website, digital marketing campaigns and social media outlets. Key responsibilities also include: management of the museum’s website, production of all print material, organization of the museum’s photo and video database, and administrative functions specific to the role.

The Coordinator must manage the day-to-day output of multiple and simultaneous projects, each of which may involve unique criteria, timelines and priorities in a fast-paced environment. Attention to detail, quality control, creativity, excellent communication skills, and the ability to work within a team and take constructive feedback are critical to this position.

PRINCIPLE DUTIES AND RESPONSIBILITIES

  • Ensure that all print, advertising and digital communications are attractive, effective and approved by related departments. All material should be well designed, consistent, and curated to support the growth and success of the museum’s communications efforts, supporting the organization’s positioning as Miami Beach’s contemporary art museum.
  • Maintain and update the museum’s style guide, advising staff and partners on branding best practices. Brand and rebrand recurring events, public programs and development initiatives, as needed.
  • Execute and produce campaigns and multifaceted communications materials that adhere to the brand guidelines of the organization and the creative direction set by the Communications Manager and the Marketing & New Media Strategist.
  • Work closely with the Marketing & New Media Strategist for creative insight and visual feedback.
  • Communicate and collaborate frequently with staff members from other departments to understand the goals of exhibitions, publications, programs and other projects and to create appropriate visuals that support these goals. Develop a project plan, storyboard (when appropriate), and produce preliminary visual solutions.
  • Manage many projects simultaneously from concept through completion across a wide range of print and electronic materials, including exhibition graphics, educational and interpretive materials, museum publications, invitations and brochures, gallery didactics, promotional banners and signage, print and digital advertising, email marketing and web-based communications.
  • Establish and maintain systems for completing projects in a timely manner and keeping key personnel informed of status updates.
  • Provide art direction, oversight and coordination of the museum’s graphic design activities.
  • Accommodate, track and execute changes to designs as requested by stakeholders during the approval process.
  • Proof projects for errors, ensure quality control and print accuracy.
  • Plan, oversee, manage and adhere to production schedules for printing and fabrication.
  • Communicate with outside vendors to assure quality, set production timelines, maintain deadlines and enforce budgets. Research new vendors when appropriate and collect estimates for large orders.
  • Oversee and coordinate installation, documentation, dissemination and archive of designed materials. Maintain records for each project, including process documentation and digital archival copies of the work product.
  • Hire and direct photographers and videographers for museum events, exhibitions and programs as outlined in the departmental budget.
  • Maintain the image databank for the museum, including management of usage permissions.
  • Conduct regular maintenance on the museum’s website, including copy edits, page additions, and various aesthetic adjustments.
  • Commission external designers, as necessary, and manage them throughout delivery, ensuring appropriate matches to project scale, desired deliverables and audience.
  • Supervise departmental interns, sourced by the Communications Manager.
  • Study trends in museum design, including technical advances, new methodologies and products, and advise peers and senior leadership of their suitability.
  • Conduct administrative tasks essential to the role, including, but not limited to, processing invoices and submitting receipts to the finance department, monitoring supplies and placing orders as needed, surveying print inventory, and organizing files.

QUALIFICATIONS

  • Bachelor’s degree in graphic design, creative advertising, or a related field is required.
  • Must possess at least 2-3 years of professional experience in graphic design for an art institution, non-profit business or a related field, either full-time, part-time or on a freelance basis. Internships are considered additional experience.
  • Exceptional verbal communication skills, excellent presentation skills, strong project management skills and organization skills, and precise attention to detail are a must.
  • Understanding of the non-profit business model and budgeting process.
  • Technical ability and the artistic sensibility to create designs that focus on works of art, making them the showpiece of the design.
  • Ability to work in a complex institutional environment that is fast-paced, deadline driven, creative and collaborative.
  • Ability to effectively monitor project budgets, set and meet deadlines.
  • Ability to be discreet and confidential with embargoed information.
  • Strong ability to communicate and present designs effectively as well as to welcome feedback and incorporate requested changes as projects evolve.
  • Experience preparing materials for print and digital output, including identifying, selecting and coordinating with printers, fabricators and vendors to produce designs.
  • Strong computer and design skills, with advanced knowledge of Adobe Creative suite, including InDesign, Illustrator and Photoshop.
  • Experience in video editing and professional photography, and knowledge of Adobe After Effects and HTML/CSS code are a plus.

WORK SCHEDULE

  • This is a full-time, exempt position. Candidate must work regular office hours, Monday to Friday, 9:30 AM – 5:30 PM.
  • Ability to work occasional weekend and evening hours for special events as directed by supervisor.
  • This position is not open to remote work.

COMPENSATION & BENEFITS

  • Salary commensurate with experience.
  • The Bass offers a competitive benefits package, including health, dental and vision insurance, paid time off and a 401k plan with an employer match.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

  • Work will be performed in an office environment at the museum.
  • Position requires working at a desk and utilizing computer and telephone for prolonged periods of time.
  • For special events, must be able to stand for several hours at a time.
  • Position may require occasional heavy lifting of 30 pounds or less.

TO APPLY

  • Please send a resume, cover letter and portfolio of work to Julia Rudo at [email protected] Please, no phone inquiries.
  • Incomplete applications will not be considered.

DEADLINE

This application closes on Friday, January 17, 2020 with an anticipated start date on or after Monday, February 3, 2020.

NO THIRD PARTY AGENCIES OR SUBMISSIONS WILL BE ACCEPTED.

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current opening, potential candidates will be contacted for an interview.

This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate.

The Bass is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP

Guest Services Associate

FLSA Code: Part-Time, Non-Exempt

SUMMARY

The Bass, Miami Beach’s contemporary art museum, seeks dynamic, outgoing Guest Services Associates to provide reliable and effective front-line service to the museum. As the “face of the Bass,” Guest Services Associates are responsible for delivering outstanding customer service and being positive representatives of the Bass at all times. Guest Services Associates report directly to the Operations Manager.

ESSENTIAL DUTIES

  • Perform general museum reception, greeting the public, special guests, members, and groups in a cheerful, positive manner at all times.
  • Ensure a positive and safe experience for all museum users including exhibition visitors, program participants, café/shop visitors, event attendees and those participating in on- site rentals.
  • Provide and maintain accurate information about the museum, exhibits, programs, and services.
  • Process admissions, program fees, membership fees, and various payments through a Point of Sale system (Altru); balance all intakes at close of business before submitting to Senior Guest Services Associate.
  • Answer all general phone inquiries and/or transfer callers to the appropriate staff member.
  • Capture accurate statistical, marketing and membership data.
  • Assist with administrative tasks as needed:  mail pick up and processing, and purchasing staff supplies, maintaining forms, supply sourcing and ordering, correspondence, and filing.
  • Maintain a clean, business-like front-of- house environment.
  • Assist with other duties as required and assigned by the Operations Manager

ESSENTIAL SKILLS

  • Positive team player with excellent communication, interpersonal skills, and conflict resolution
  • Proficient organizational and time-management skills and strong multi-tasking abilities
  • Strong computer skills required, including proficiency in the Microsoft Office Suite
  • Strong mathematical skills, attention to detail and significant use of memory

ESSENTIAL ABILITIES

  • Ability to work under general direction
  • Ability to process information accurately and within a deadline
  • Aptitude for performing work requiring close attention to detail
  • Ability to prioritize workload and to change priorities on short or little notice

QUALIFICATIONS/EXPERIENCE

  • High School Diploma or Equivalent required; Bachelor’s Degree preferred
  • Fluency in Spanish strongly preferred
  • Experience in cash handling with knowledge of Point of Sale systems preferred
  • Museum/Art experience not required, but preference will be given to candidates with an interest in the field

WORK SCHEDULE

  • 20-28 hours per week, with potential for more based on event needs
  • Scheduling TBD, but flexible

COMPENSATION

  • Commensurate with experience

DATE OF HIRE

Applications accepted on a rolling basis

TO APPLY

Please send a resume and cover letter to [email protected]. Please, no phone inquiries.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No third party agencies or submissions will be accepted. 

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current job or internship opening, potential candidates will be contacted for an interview.

NO PHONE CALLS PLEASE

OPPORTUNITIES

Internships

The Bass’ intern program is aimed at college juniors, seniors and recent graduates, graduate students and young museum professionals. The program provides an introduction to the inner workings of specific departments and theoretical training in a museum. The Bass encourages applicants from a wide range of disciplines in an effort to realize a well-rounded team for the intern program. Internships at The Bass are unpaid unless otherwise noted.

For more information on internships, please contact us at [email protected].

VIEW AVAILABLE INTERNSHIPS

Volunteers

Volunteers are an essential part of The Bass. The volunteer program offers positions in various departments ranging from events, programs, membership, marketing and clerical projects. Teens, college students, and members of the community are all encouraged to join as volunteers to support the museum’s programs.

For more information on our volunteer program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

Docents

Docents are an integral part of the visitor experience at The Bass. Trained by museum education staff as tour guides, docents give interactive tours to individuals as well as visiting groups of children and adults. Docents receive educational tutorials on the exhibitions and attend group outings, as well as gain access to a behind-the-scene look of the museum.

For more information on our docent program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

The Teen Board

The latest addition to our volunteer opportunities is the Teen Board, aimed at bringing teens together to help plan events and activities for the community. Open to students aged 13 through 18.

APPLY!

For more information:
[email protected]