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WORKING AT THE BASS

The Bass is Miami Beach’s contemporary art museum. Focusing on exhibitions of international contemporary art, The Bass presents mid-career and established artists reflecting the spirit and international character of Miami Beach. The Bass seeks to expand the interpretation of contemporary art by incorporating disciplines of contemporary culture, such as design, fashion and architecture, into the exhibition program.

We always have many different volunteer and internship opportunities available year round. We may also have full-time salaried positions or part-time staff openings depending on availability and needs. Please follow the application instructions per each listing and email the required materials to the listed contact.

NO PHONE CALLS PLEASE

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JOBS

Director of Development

FLSA Code: Full-Time
The Bass’ Director of Development leads all aspects of the museum’s Development Department. They are responsible for creating and executing a comprehensive fundraising plan, securing individual, corporate, foundation and government funding in support of the museum’s annual operations, restricted programs and strategic initiatives. Major responsibilities include ensuring the departments alignment with the museum’s strategic plan, serving as a member of the museum’s senior leadership team and overseeing the Development Manager and Development Associate positions. The Bass’ Director of Development reports directly to the Executive Director.

TASKS & RESPONSIBILITIES

  • Write, execute and track a comprehensive fundraising plan, meeting or exceeding individual, corporate, foundation and government income goals in support of the museum’s annual operations, restricted programs and strategic initiatives.
  • Create, manage and track departmental budget in coordination with the Executive Director and Deputy Director.
  • Serve as a member of the senior leadership team, meeting cross-departmental goals.
  • Provide strategic direction for the department, adhering to fundraising best practices and meeting, refining and tracking departmental goals within the strategic plan.
  • Oversee department-wide prospecting, cultivation and stewardship program.
  • Manage personal list of individual and corporate prospects and execute personalized fundraising plans.
  • Lead fundraising effort for annual gala, The Bass Ball and major giving program, The Bass Collective + amBASSadors.
  • Oversee calendar of fundraising special events including exhibition openings, donor dinners, Night at the Museum spring fundraiser, members-only Brunch at The Bass program and off-site member experiences.
  • Ensure proper acknowledgement and benefit fulfillment for all funders.
  • Provide mentorship and supervision for the Development Manager and Development Associate.

TASKS & RESPONSIBILITIES

  • Excellent written, verbal and oral communication skills
  • Exceptional attention to detail and interpersonal skills
  • Results-driven
  • Maturity and discretion
  • Exceptional organizational and time management skills
  • Proficiency in English and Spanish preferred

QUALIFICATIONS

  • Bachelor’s degree, Master’s degree in related field preferred
  • 5 – 10 years of progressive experience in development
  • Proven track record of meeting or exceeding annual fundraising goals
  • Experience securing corporate and major gifts
  • Knowledge of fundraising best practices
  • Experience leading a team to success
  • Knowledge of local, state and national individual, corporate, government and foundation funders
  • Experience building and managing a budget
  • Ability to write clearly, succinctly and persuasively
  • Capable of working well under pressure, multi-tasking and meeting deadlines
  • Ability to work independently and as a member of a team
  • Strong sense of personal and professional accountability
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience with budgeting software, Financial Edge NXT preferred
  • Experience with donor databases, Altru CRM preferred
  • Initiative, integrity and desire to support The Bass’ mission:
    The Bass, Miami Beach’s contemporary art museum, creates connections between international contemporary art and the museum’s diverse audiences. The Bass shares the power of contemporary art through experiences that excite, challenge and educate.

QUALIFICATIONS
The Bass offers competitive salary and health benefits commensurate with experience.

DATE OF HIRE
As soon as possible

TO APPLY
Please send a resume, cover letter and writing sample to [email protected]. Please, no phone inquiries.

Note: This description indicates, in general terms, the type and level of work performed, and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation, or veteran status. DFWP

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current job or internship opening, potential candidates will be contacted for an interview.

NO PHONE CALLS, PLEASE.

Exhibition and Curatorial Project Manager

SUMMARY
The Exhibition and Curatorial Project Manager will support the planning, organization and project management of exhibitions and curatorial projects at The Bass.

ESSENTIAL DUTIES
Reporting to the Curator, the Curatorial Project Manager’s major responsibilities include:

  • Assisting the curatorial and collections team by managing the technical development of upcoming exhibitions and off-site projects
  • Managing the planning and logistics for exhibitions, including installation/de-installation, permitting, production, sourcing of materials and equipment, and hiring of art handlers and specialized contractors
  • Serve as primary liaison with artists for all technical and production aspects of exhibition, as well as booking travel and managing install calendars
  • Overseeing administration of departmental budget, including forecasting exhibition budgets, tracking expenses, and processing invoices and credit card charges in Financial Edge NXT
  • Creating, maintaining, and distributing accurate exhibition files, renderings, floorplans, and checklists
  • Assisting Registrar with shipping coordination and loan coordination
  • Managing equipment rentals, scheduling and managing of preparators and specialized contractors for exhibitions
  • Assisting Curator and Registrar in the planning and maintenance of exhibition schedules and timelines

OTHER DUTIES

  • Assisting with Registrar with condition reporting and gallery maintenance
  • Working with Registrar to train GSA’s, guards, and appropriate staff on exhibition opening/closing procedures
  • Obtaining proper permissions for image reproductions for exhibitions
  • Obtaining information from artists or lenders to prepare labels for temporary and collection exhibitions
  • Preparing, proofread, and edit a variety of documents for accuracy, proper formatting, and grammar
  • Preparing materials for exhibition-related meetings and interdepartmental meetings
  • Assisting Registrar with collections management and maintenance of collection storage

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Familiarity and enthusiastic interest in contemporary art
  • Excellent written and verbal communication skills in English
  • Strong organizational, planning and research skills
  • Ability to work independently and self-directed, exercise creative problem-solving, initiative and good judgment to successfully organize and complete assignments
  • Detail-oriented, meticulous, and conscientious in following through on assigned tasks
  • Proficiency with planning tools, spreadsheet programs, architectural rendering programs, and basic knowledge of graphic and web design programs
  • Knowledge of diverse material fabrication and construction techniques
  • Proficiency with technical equipment, such as A/V systems
  • Knowledge of condition reporting and collection care methods and procedures
  • Ability to establish and maintain effective working relationships with staff, artists, visitors, and community members

DESIRED SKILLS

  • Written and verbal communication skills in Spanish
  • Bachelor’s degree in a related field (e.g., art history, studio art, etc.)
  • At least 3 years of work experience in a comparable field such as a gallery, museum, arts non-profit, private collection, etc
  • Working knowledge of collections management systems

TO APPLY

Please submit the following materials to Leilani Lynch, Curator, at [email protected] Applications will be considered on a rolling basis until the position is filled.

  • Resume/CV
  • Cover Letter
  • At least two professional references

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current opening, potential candidates will be contacted for an interview. Please, no phone inquiries or in-person submissions will be considered.

This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate.

The Bass is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status.

ABOUT THE BASS

The Bass is Miami Beach’s contemporary art museum. Focusing on exhibitions of international contemporary art, The Bass presents mid-career and established artists reflecting the spirit and international character of Miami Beach. The Bass seeks to expand the interpretation of contemporary art by incorporating disciplines of contemporary culture, such as design, fashion and architecture, into the exhibition program.  The exhibition program encompasses a wide range of media and artistic points of view that bring new thought to the diverse cultural context of Miami Beach.

 

Guest Services Associate

FLSA Code: Part-Time, Non-Exempt

SUMMARY

The Bass, Miami Beach’s contemporary art museum, seeks dynamic, outgoing Guest Services Associates to provide reliable and effective front-line service to the museum. As the “face of the Bass,” Guest Services Associates are responsible for delivering outstanding customer service and being positive representatives of the Bass at all times. Guest Services Associates report directly to the Operations Manager.

ESSENTIAL DUTIES

  • Perform general museum reception, greeting the public, special guests, members, and groups in a cheerful, positive manner at all times.
  • Ensure a positive and safe experience for all museum users including exhibition visitors, program participants, café/shop visitors, event attendees and those participating in on- site rentals.
  • Provide and maintain accurate information about the museum, exhibits, programs, and services.
  • Process admissions, program fees, membership fees, and various payments through a Point of Sale system (Altru); balance all intakes at close of business before submitting to Senior Guest Services Associate.
  • Answer all general phone inquiries and/or transfer callers to the appropriate staff member.
  • Capture accurate statistical, marketing and membership data.
  • Assist with administrative tasks as needed:  mail pick up and processing, and purchasing staff supplies, maintaining forms, supply sourcing and ordering, correspondence, and filing.
  • Maintain a clean, business-like front-of- house environment.
  • Assist with other duties as required and assigned by the Operations Manager

ESSENTIAL SKILLS

  • Positive team player with excellent communication, interpersonal skills, and conflict resolution
  • Proficient organizational and time-management skills and strong multi-tasking abilities
  • Strong computer skills required, including proficiency in the Microsoft Office Suite
  • Strong mathematical skills, attention to detail and significant use of memory

ESSENTIAL ABILITIES

  • Ability to work under general direction
  • Ability to process information accurately and within a deadline
  • Aptitude for performing work requiring close attention to detail
  • Ability to prioritize workload and to change priorities on short or little notice

QUALIFICATIONS/EXPERIENCE

  • High School Diploma or Equivalent required; Bachelor’s Degree preferred
  • Fluency in Spanish strongly preferred
  • Experience in cash handling with knowledge of Point of Sale systems preferred
  • Museum/Art experience not required, but preference will be given to candidates with an interest in the field

WORK SCHEDULE

  • 20-28 hours per week, with potential for more based on event needs
  • Scheduling TBD, but flexible

COMPENSATION

  • Commensurate with experience

DATE OF HIRE

Applications accepted on a rolling basis

TO APPLY

Please send a resume and cover letter to [email protected]. Please, no phone inquiries.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No third party agencies or submissions will be accepted. 

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation or veteran status. DFWP

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current job or internship opening, potential candidates will be contacted for an interview.

NO PHONE CALLS PLEASE

Production Coordinator

DEPARMENT: Special Events
TYPE: Full-time (Exempt)

JOB DESCRIPTION:
The Special Events Production Coordinator plays an integral role in assisting The Bass fulfill its mission of sharing contemporary art through experiences that excite, challenge, and educate, via small and large events. S/he is responsible for producing successful internal and external events for clients who want to experience the museum in a private setting.

The Special Production Coordinator will be proactive, organized, detail orientated, self-driven and motivated, in addition to demonstrating effective client-facing communication skills both verbal and written. This position requires flexibility to work on weekends, early mornings, and/or late evenings as necessary. The full-time exempt position reports to the Special Events Manager.

RESPONSIBILITIES:
Coordinate and execute events, as needed, to include but not limited to support in the following areas:

  • Setup/breakdown of in-house furnishings in preparation for load-in/out of rentals, when needed
  • Setup/breakdown of in-house Audio/Visual; troubleshoot as needed
  • Vendor management (I.e., source products, request quotes, manage load-in/out schedule and loading dock, invoicing/payments, COI requests, etc.)
  • Coordinate/manage support staff assigned to events (security, janitorial, guest services, volunteers, etc.)
  • Assist venue rental clients with all production related questions and update BEO as needed to reflected changes
  • Assist with client onboarding and procurement/archiving of event related documents (e.g., BEO’s, contracts, ancillary agreements, riders, insurance certificates, permits, and other event documentation as needed)
  • Conduct post-event inspection for damages and insurance claims
  • Assist with talent management (I.e., collect contracts, invoice documentation, promo assets, greenroom setup and rider fulfillment, etc.)
  • Program digital signage and/or place physical signage for event wayfinding
  • Capture images and data as needed for post-event recap reports
  • Assist with venue tours and client site visits as needed
  • Administrative tasks include scanning, archiving, event supplies inventory management and organization
  • Assist with event calendar management to ensure all calendars are up-to-date and synched
  • Assist with CRM software updates as needed (TripleSeat, Altru)
  • Assist with other related tasks as needed

 

QUALIFICATIONS & DESIRED SKILLS

  • Some college preferred
  • 1-2 years of experience in event planning and production required. Hotel, restaurant, or other hospitality history is a plus
  • Event industry knowledge
  • Resourceful, self-driven, proactive, and strategic problem-solver
  • Exceptional written and verbal communication skills; good presentation skills
  • Outstanding follow up skills and attention to detail is a MUST
  • Strong organizational and project management skills
  • Strong computer and database management skills
  • Software knowledge: Microsoft Office Suite (Powerpoint, Teams, Planner), ALTRU, FinancialEdge, AllSeated, Tripleseat, DocuSign, Zoom, StreamYard)
  • Experience with production/technical operations and services
  • Must be able to move furniture, boxes, other event supplies, when needed
  • Flexible schedule is required to work late nights and weekends
  • Fluency in Spanish and/or French language a plus

TO APPLY
Please submit cover letter, resume, and references to Grace Castro, Special Events Manager, EM: [email protected].

No phone calls or walk-ins. Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current opening, potential candidates will be contacted for an interview.

The Bass Museum of Art offers a competitive salary and benefits package. The Bass is an equal opportunity employer and considers all candidates for employment regardless of race, religion, color, gender, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

OPPORTUNITIES

Internships

The Bass’ intern program is aimed at college juniors, seniors and recent graduates, graduate students and young museum professionals. The program provides an introduction to the inner workings of specific departments and theoretical training in a museum. The Bass encourages applicants from a wide range of disciplines in an effort to realize a well-rounded team for the intern program. Internships at The Bass are unpaid unless otherwise noted.

For more information on internships, please contact us at [email protected].

VIEW AVAILABLE INTERNSHIPS

Volunteers

Volunteers are an essential part of The Bass. The volunteer program offers positions in various departments ranging from events, programs, membership, marketing and clerical projects. Teens, college students, and members of the community are all encouraged to join as volunteers to support the museum’s programs.

For more information on our volunteer program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

Docents

Docents are an integral part of the visitor experience at The Bass. Trained by museum education staff as tour guides, docents give interactive tours to individuals as well as visiting groups of children and adults. Docents receive educational tutorials on the exhibitions and attend group outings, as well as gain access to a behind-the-scene look of the museum.

For more information on our docent program, please email [email protected].

APPLY!

NO PHONE CALLS PLEASE

The Teen Board

The latest addition to our volunteer opportunities is the Teen Board, aimed at bringing teens together to help plan events and activities for the community. Open to students aged 13 through 18.

APPLY!

For more information:
[email protected]